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    Collaboration

How to create a better online meeting

Distance meetings via the internet are becoming increasingly common. They are certainly quick and convenient, but you don't want the simplicity to compromise the quality and effectiveness of the meeting. Here are a few tips that can pave the way for successful meetings online.

Meeting remotely instead of travelling can save a great deal of money. On top of the financial gain, there is also the socially important matter of employees avoiding long journeys, plus distance meetings are better for the environment. These are three key reasons why distance meetings on an online platform are growing among responsible companies all over the world. 

Draw up a clear agenda

An online meeting has to be taken just as seriously as any other meeting. There should therefore be an agenda that is shared with everyone involved, plus technical equipment that everyone can use with ease. The main advantages of an online meeting are that participants can share screen images and documents and often see each other via video. This creates a good sense of involvement. If these media forms are not essential, you should definitely consider audio conferencing instead – it remains quicker and easier.

Choose the right meeting tool

All sorts of tools are currently available to make your online meetings more effective. These can roughly be split into two types: one that you run directly in your web browser (sometimes with the support of a plug-in program) and one where you use a special client for your PC or an app on your mobile. One common feature of most online meeting services is that they are cloud-based. This makes them easy to access via the internet, no matter what device you use.
 

Many meeting tools are now cloud-based and easy to access, whatever device you use.


Skype for Business, GoToMeeting, Cisco WebEx, Avaya Scopia and Vidyo are just a few examples of popular tools for online meetings. For the best possible sound, we recommend Konftel's speakerphones or conference phones with a USB port. The Konftel 55-series belongs to the first category – stylish speakerphones with or without Bluetooth and the option to connect expansion microphones for large meetings. The Konftel 55/55Wx provides a simple hub for all your connections. The Konftel Ego is designed for personal conferencing and up to four participants. The Konftel 300, 300Mx and 300Wx are also excellent for online meetings, as they have USB as an alternative to the primary means of connection.

Prepare thoroughly

An online meeting requires careful preparation. Any documents or presentations that will be shown should be simple and concise, with the information kept as brief as possible on each slide. If you practice using the technology and showing and changing presentation slides, things will flow better during the meeting. A simple rule of thumb: close all the other windows on the screen, show just the relevant one in full screen. Also bear in mind that many meeting tools allow you to use video clips, for example from YouTube, but don't make the meeting just one long showy display of fantastic technical tricks. The content you present should be relevant and add something to the meeting. If the text in a long document needs to be discussed, it is worth e-mailing the document in advance, so the participants have time to read through the text in their own time. 

Sit together

Try to gather groups of participants in the same place instead of all sitting separately in your rooms. This is better for the audio quality and leads to fewer interruptions because of people talking over each other. There is also more of a 'meeting' feel when several people get together in a room. Our speakerphones deliver optimum sound for group meetings on the internet. If, for some reason, you find it difficult to gather in one room and need to sit separately, a speakerphone can still be preferable to a headset. The sound quality is at least as good and you avoid the bother of dealing with a headset. The Konftel Ego is designed as the perfect addition to your personal desk and is excellent for meetings with up to 4 participants, with sound quality that is on a par with a premium headset.

Finn en forhandler

Jörgen Rönnqvist
Jörgen Rönnqvist
Area Sales Manager Nordic and Baltic countries

Mattias Hedin
Mattias Hedin
Key Account Manager



Patrick Wiltse
Patrick Wiltse
Regional Sales Director



Ralf Kalker
Ralf Kalker
Regional Sales Director
+49 (0)221 959 2220


Jeff May
Jeff May
Regional Sales Director



Ralf Kalker
Ralf Kalker
Regional Sales Director
+49 (0)221 959 2220


Ralf Kalker
Ralf Kalker
Regional Sales Director
+49 (0)221 959 2220


Peter Gasparro
Peter Gasparro
Regional Sales Director

Patrick Wiltse
Patrick Wiltse
Regional Sales Director



Nipun Khanna
Nipun Khanna
Regional Sales Manager - India & Middle East



Peter Gasparro
Peter Gasparro
Regional Sales Director

Patrick Wiltse
Patrick Wiltse
Regional Sales Director



Ralf Kalker
Ralf Kalker
Regional Sales Director
+49 (0)221 959 2220


Patrick Wiltse
Patrick Wiltse
Regional Sales Director



Peter Gasparro
Peter Gasparro
Regional Sales Director

Patrick Wiltse
Patrick Wiltse
Regional Sales Director



Patrick Wiltse
Patrick Wiltse
Regional Sales Director



Patrick Wiltse
Patrick Wiltse
Regional Sales Director



Peter Gasparro
Peter Gasparro
Regional Sales Director

Patrick Wiltse
Patrick Wiltse
Regional Sales Director



Patrick Wiltse
Patrick Wiltse
Regional Sales Director



Simon Chin
Simon Chin
Regional Sales Director APAC



Patrick Wiltse
Patrick Wiltse
Regional Sales Director



Patrick Wiltse
Patrick Wiltse
Regional Sales Director



Patrick Wiltse
Patrick Wiltse
Regional Sales Director



Jörgen Rönnqvist
Jörgen Rönnqvist
Area Sales Manager Nordic and Baltic countries

Mattias Hedin
Mattias Hedin
Key Account Manager


Dine lokale forhandlere

Vis alle
Patrick Wiltse
Patrick Wiltse
Regional Sales Director



Patrick Wiltse
Patrick Wiltse
Regional Sales Director



Patrick Wiltse
Patrick Wiltse
Regional Sales Director



Patrick Wiltse
Patrick Wiltse
Regional Sales Director



Jörgen Rönnqvist
Jörgen Rönnqvist
Area Sales Manager Nordic and Baltic countries

Mattias Hedin
Mattias Hedin
Key Account Manager



Jörgen Rönnqvist
Jörgen Rönnqvist
Area Sales Manager Nordic and Baltic countries

Mattias Hedin
Mattias Hedin
Key Account Manager


Dine lokale forhandlere

Vis alle
Ralf Kalker
Ralf Kalker
Regional Sales Director
+49 (0)221 959 2220


Ralf Kalker
Ralf Kalker
Regional Sales Director
+49 (0)221 959 2220
Holger Klenner
Holger Klenner
Key Account Manager Germany
+49 (0)2173 499 5841
Lothar Schumann
Lothar Schumann
Channel Sales Germany
+49 (0)336 386 0597


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Vis alle
Jörgen Rönnqvist
Jörgen Rönnqvist
Area Sales Manager Nordic and Baltic countries

Mattias Hedin
Mattias Hedin
Key Account Manager



Patrick Wiltse
Patrick Wiltse
Regional Sales Director



Peter Gasparro
Peter Gasparro
Regional Sales Director

Patrick Wiltse
Patrick Wiltse
Regional Sales Director



Patrick Wiltse
Patrick Wiltse
Regional Sales Director



Simon Chin
Simon Chin
Regional Sales Director APAC



Jörgen Rönnqvist
Jörgen Rönnqvist
Area Sales Manager Nordic and Baltic countries

Mattias Hedin
Mattias Hedin
Key Account Manager



Nipun Khanna
Nipun Khanna
Regional Sales Manager - India & Middle East



Jeff May
Jeff May
Regional Sales Director



Peter Gasparro
Peter Gasparro
Regional Sales Director

Patrick Wiltse
Patrick Wiltse
Regional Sales Director



Simon Chin
Simon Chin
Regional Sales Director APAC



Ralf Kalker
Ralf Kalker
Regional Sales Director
+49 (0)221 959 2220


Jeff May
Jeff May
Regional Sales Director



Simon Chin
Simon Chin
Regional Sales Director APAC



Ralf Kalker
Ralf Kalker
Regional Sales Director
+49 (0)221 959 2220


Jörgen Rönnqvist
Jörgen Rönnqvist
Area Sales Manager Nordic and Baltic countries

Mattias Hedin
Mattias Hedin
Key Account Manager



Ralf Kalker
Ralf Kalker
Regional Sales Director
+49 (0)221 959 2220


Jörgen Rönnqvist
Jörgen Rönnqvist
Area Sales Manager Nordic and Baltic countries

Mattias Hedin
Mattias Hedin
Key Account Manager



Jeff May
Jeff May
Regional Sales Director



Patrick Wiltse
Patrick Wiltse
Regional Sales Director



Ralf Kalker
Ralf Kalker
Regional Sales Director
+49 (0)221 959 2220



Dine lokale forhandlere

Vis alle
Jeff May
Jeff May
Regional Sales Director



Patrick Wiltse
Patrick Wiltse
Regional Sales Director



Jeff May
Jeff May
Regional Sales Director



Jörgen Rönnqvist
Jörgen Rönnqvist
Area Sales Manager Nordic and Baltic countries

Mattias Hedin
Mattias Hedin
Key Account Manager


Dine lokale forhandlere

Vis alle
Patrick Wiltse
Patrick Wiltse
Regional Sales Director



Patrick Wiltse
Patrick Wiltse
Regional Sales Director



Patrick Wiltse
Patrick Wiltse
Regional Sales Director



Jeff May
Jeff May
Regional Sales Director


Dine lokale forhandlere

Vis alle
Patrick Wiltse
Patrick Wiltse
Regional Sales Director



Ralf Kalker
Ralf Kalker
Regional Sales Director
+49 (0)221 959 2220


Jeff May
Jeff May
Regional Sales Director



Jeff May
Jeff May
Regional Sales Director


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  • 1

    Africa Telco Business (PTY) Ltd

    Unit 7 Coram Office Park, Ferero Road, Randparkridge

    0027117924962

  • 2

    Aria Technologies Africa (PTY) Ltd

    24 Tsessebe Crescent
    Building 9, Corporate Park South
    Midrand, 1685, South Africa

    0027112030360

  • 3

    Electronic Communications Network (PTY) Ltd

    Unit 10, Growthpoint Business Park, Midrand, Gauteng

    002710590000

  • 4

    Trenic Industries (PTY) Ltd

    Unit C, Building 2, 5 Woodlands Drive Office park
    Woodmead 2191, South Africa

    0027114664278

Vis alle
Nipun Khanna
Nipun Khanna
Regional Sales Manager - India & Middle East



Jörgen Rönnqvist
Jörgen Rönnqvist
Area Sales Manager Nordic and Baltic countries

Mattias Hedin
Mattias Hedin
Key Account Manager



Jörgen Rönnqvist
Jörgen Rönnqvist
Area Sales Manager Nordic and Baltic countries

Mattias Hedin
Mattias Hedin
Key Account Manager


Dine lokale forhandlere

Vis alle
Ralf Kalker
Ralf Kalker
Regional Sales Director
+49 (0)221 959 2220


Simon Chin
Simon Chin
Regional Sales Director APAC



Ralf Kalker
Ralf Kalker
Regional Sales Director
+49 (0)221 959 2220


Jeff May
Jeff May
Regional Sales Director



Peter Gasparro
Peter Gasparro
Regional Sales Director

Patrick Wiltse
Patrick Wiltse
Regional Sales Director




Dine lokale forhandlere

  • 1

    MyCOMtn SARL

    19 Rue Abou Baker Elbekri
    1073 Montplaisir Tunis
    Email: contact@mycomtn.com

    +216 70028000

Vis alle
Jeff May
Jeff May
Regional Sales Director



Ralf Kalker
Ralf Kalker
Regional Sales Director
+49 (0)221 959 2220


Ralf Kalker
Ralf Kalker
Regional Sales Director
+49 (0)221 959 2220


Jeff May
Jeff May
Regional Sales Director


Dine lokale forhandlere

Vis alle
Peter Gasparro
Peter Gasparro
Regional Sales Director

Patrick Wiltse
Patrick Wiltse
Regional Sales Director



Patrick Wiltse
Patrick Wiltse
Regional Sales Director



Ralf Kalker
Ralf Kalker
Regional Sales Director
+49 (0)221 959 2220


Patrick Wiltse
Patrick Wiltse
Regional Sales Director



Peter Gasparro
Peter Gasparro
Regional Sales Director

Patrick Wiltse
Patrick Wiltse
Regional Sales Director



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